Event history is the audit trail of every completed event session at your venue. The list shows the booking, group size, start time, total time, completion status, photo email status, and host for each session, with three filters and a click-through to the detail page.
Getting started
Navigate to Events > Event history from the sidebar.
How it works
Each row in the list is one completed (or in-progress) event session created by the event tracker. The page header reads Past events.
Three filters at the top of the list (Event, Booking date, Host) narrow the view. Click a row's three-dot menu and pick View event details to drill into the full session record.
Step-by-step guide
Browse event history
Open Events > Event history. The table shows every session with these columns:
| Column | What it shows |
|---|---|
| Booking | Event name, plus the booking date with a calendar icon and the booking start time with a clock icon |
| Player count | "x[N]" badge for the number of waivers signed; hover to see the player names |
| Start time | The actual session start time |
| Total time | The duration from start to end |
| Completed | Green checkmark icon if the session was marked completed, red X if not |
| Photo email | Badge: Sent x[N] (green), Not sent (yellow), or No photo taken (blue) |
| Host | Host first name + last name |
| Actions | Three-dot menu with View event details |
Click the page-size selector to pick 5, 10, 25, or 50 rows per page. Use the pagination controls at the bottom to move between pages. The empty state ("No data available.") appears when no sessions match the current filters.
Filter the list
Click any filter pill in the toolbar to open its popover:
| Filter | Behavior |
|---|---|
| Event | Multi-select. Pick one or more events to scope the list. Title: "Filter by event" |
| Booking date | Two radio options: Within the last [N] days or From [date] to [date]. Title: "Filter by booking date range" |
| Host | Free-text search by host first name. Title: "Filter by first name" |
Pick filter values and the list reloads. Click the reset icon in the toolbar to clear every filter at once. The total results count appears next to the filter row.
Open a session's detail page
- Find the session in the list
- Click the three-dot menu in the Actions column
- Click View event details
- The detail page opens with the full session record (header, stat cards, session info, performance, notes, objectives timeline, team and photos, general interactions)
See the Event details article for the per-session view.
Mobile view
- On a small screen, the table collapses to a single Booking column
- Each card shows the event name with a "View" link, plus stacked rows for booking date / time, start time, total time, completion status, and host
- The mobile pagination shows up to 3 pages at once
Reference
Toolbar
| Element | Purpose |
|---|---|
| Event filter | Multi-select popover for event-name filtering |
| Booking date filter | Date-range popover with relative or absolute mode |
| Host filter | Free-text host search |
| Reset all filters | Refresh icon that clears every filter |
| Total results | Live row count for the current filters |
| Per-page selector | 5, 10, 25, or 50 rows per page |
List columns (desktop)
| Column | Description |
|---|---|
| Booking | Event name + booking date (with calendar icon) + booking start time (with clock icon) |
| Player count | "x[N]" badge with hover popover showing player first / last names |
| Start time | Session start time in your group's time format |
| Total time | Duration from start to end (calculated from start_time and end_time) |
| Completed | Green check icon (completed) or red X icon (not completed) |
| Photo email | Sent x[N] (green) / Not sent (yellow) / No photo taken (blue) badge |
| Host | First name + last name |
| Actions | Three-dot menu (currently only View event details) |
Booking date filter modes
| Mode | What it does |
|---|---|
| Within the last [N] days | Number input for N. Filters to sessions from the last N days |
| From [date] to [date] | Two date pickers for an absolute range. Mobile uses the label "Between" instead of "From...to" |
Empty state
| State | Copy |
|---|---|
| No sessions matching filters | Warning triangle icon + "No data available." |
Mobile layout
| Element | Description |
|---|---|
| Single column | Each row collapses into one card per session |
| Items per page selector | "Items per page:" label with the same 5 / 10 / 25 / 50 options |
| Card content | Event name + View link, booking date / time, start time, total time, completion status, host |
| Pagination | Shows up to 3 page links at once |
Good to know
- Sessions appear here as soon as they're saved from the event tracker, whether the session was completed or not. Use the Completed column to filter to one or the other (the column is sortable).
- The Photo email badge tracks whether the host (or any team member) emailed photos to the group from the event details page or from the Photos page.
- Filters combine. Stack a host filter, an event filter, and a date range to find a specific person's sessions on a specific event in a specific window.
- Filter selections stay in the URL, so you can bookmark a filtered view (e.g., "all my sessions last month") or share it with a teammate.
- The Player count is based on signed waivers, not the booking's group size. A booking with 4 group size but only 2 waivers signed shows "x2".
- Event history is read-only at the list level. To edit session data, open the detail page and use the inline edit controls there.
- There's no CSV export from the list page yet. For bulk exports, use the Reports feature with the Events report type.
FAQ
Q: My session isn't showing up in event history. Why?
A: Confirm the session was saved out of the tracker (the host clicked Save on the Review step). Drafts that were never saved live in All incomplete forms on the tracker landing page, not in event history.
Q: How do I find sessions that didn't complete?
A: The Completed column shows a red X for non-completed sessions. The list isn't directly filterable by completion, but you can scan the column visually or run an Events report from Reports for a downloadable view.
Q: What does "No photo taken" mean on the photo email badge?
A: The session has no photos attached. Either the host skipped the photos step, or the session was tracked in a mode where the photos step isn't shown. Add photos from the session's detail page or from the Photos page.
Q: Can I delete a session from event history?
A: Yes, from the session detail page. Open it via View event details in the three-dot menu, then click the Delete event control in the header. Deletion is permanent and cascades to linked photos and notes.
Q: How do I edit a session's notes or completion time?
A: Open the session detail page and use the inline edit controls in the relevant section (Session, Performance, Notes, etc.).
Q: Is there a way to see sessions across all my company groups?
A: Not from this page. Each group has its own event history scoped to bookings in that group. Switch groups in the top-right group picker to see another group's history.